Hourly Rental Fee
Hourly charges to include set-up and clean-up time. Minimum hourly rental will apply and vary by event, time of year, time of day and number of attendees.
Food and Beverage Policy
All food and beverage served for functions within The Mermaid & The Dolphin Resort and the Queen of the Gulf Wedding Chapel will be catered by our staff or a licensed catering company. The removal of catered food from the premises is not allowed. No outside food or beverages are permitted unless contract arrangements are made with The Mermaid & The Dolphin Resort at the time you schedule your event. Food & Beverage services not permitted in the 1866 Parlor. A 20% gratuity plus taxes apply to all food & beverage services.
The Texas Alcoholic Beverage Commission regulates the sale and service of alcohol. The Mermaid & The Dolphin Resort does not have a liquor license. Alcoholic beverages may be catered by a vendor licensed to do so. Names of vendors of alcoholic beverages are available upon request. Under no circumstances will alcoholic beverages be served to minors, and we reserve the right to check valid identification for birth dates. We also reserve the right to refuse service to anyone suspected of being intoxicated. The Mermaid & The Dolphin Resort will charge a glass rental fee for wine, beer and mixed drinks. Mixers will be provided to your specifications by The Mermaid & The Dolphin Staff.
All alcoholic beverages in the common areas must be provided by a licensed vendor of alcoholic beverages in compliance with the rules and regulations established by the Texas Alcoholic Beverage Commission. There are areas in the Inn that are exempt from this law, but these areas must be defined by the management of The Mermaid & The Dolphin Resort. No alcoholic beverages may be brought into the common areas or carried out from any function. A bartender will be required at all functions serving alcohol. A fee of $25.00 per hour for the bartender will be billed, to include set-up and clean-up of bar.
Decorations and Signage
All decorations, displays or exhibits brought into the Inn and Chapel must be approved in advance by the owners/innkeepers. Items may not be attached to any wall, floor or ceiling with nails, staples, tape, or any substance that will damage fixtures or furnishings. You must remove the decorations immediately following the event unless other arrangements are made in advance of the event. There may be an additional charge for major set-ups involving Inn labor. Please note: The Mermaid & The Dolphin Resort will not assume any responsibility for damage to or loss of any merchandise or articles left in the Inn or Chapel prior to, during, or following the event.
Fresh flowers, if desired will be provided by The Mermaid & The Dolphin Resort. Fresh flowers in bud vases and votive candles for table decorations are available at a small additional charge per table. Flower arrangements for various themes in small, medium and large sizes are available for an additional charge. Room decorations other than flowers must be provided by the client. Fresh flowers will be billed separately.
If you will not be bringing your bouquet, The Mermaid & The Dolphin Resort contracts services for Bridal bouquets or corsages, etc. and they will be priced separately.
All rentals of equipment including but not limited to furniture, linens, glassware, china, champagne fountains, etc., will be billed separately and payable at the conclusion of the event. A signed credit card authorization will be necessary to reserve any rental equipment.
Music and Entertainment
Music and entertainment can be arranged through the management, or coordinated with the vendor. There are some instances when additional equipment or electricity is required for entertainment set-ups. These requirements must be communicated to the management well in advance of the event. The charges will be based upon the specific requirements. Music and entertainment must be terminated by 6:00 P.M. unless the client has arranged to reserve the entire Inn, including all guest suites.
All events which include children under age 15 will require security. Additional security may be required. Requirements will be based on number of attendees, the time of day, and whether or not the event has reserved all guest suites. If all guest suites are not occupied by event attendees, or all areas of the Inn are not rented, security will be required to confine event attendees to the Inn's main floor, and specifically the areas rented for the event. Security will be arranged through management and billed at $30 per hour with a minimum of four hours. The time period will include 30 minutes prior and 30 minutes following the event.
Smoking is not allowed indoors. Smoking is allowed outdoors on verandahs and in gardens. It is the client's responsibility to request that event guests refrain from throwing smoking debris into the gardens. A clean-up fee of $100 will be billed if it is necessary to remove cigarette butts or smoking litter from the grounds surrounding the Inn.
Guest Suite Rental
Weddings, union ceremonies and vow renewals may require the rental of guest suites. Events consisting of only the couple will not require rental of all guest suites.
At events utilizing the Inn, generally, all Saturday events/weddings with 20 or more people or any event with entertainment will require rental of all guest suites. Days other than Saturday are variable; please check with Event Manager for your specific date. Additionally, all Saturday evening garden/outdoor events with more than 12 people will require the rental of both the Secret Gardens Suite and the Celtic Twilight Suite. Any Saturday evening wedding/event with more than 12 people, reserving use of the ballroom, pub or parlor, will require the rental of the Ocean Rhythms Suite. All weekend guest suite reservations require a 2-night minimum stay and are in addition to rental of function facilities.
Events in the Wedding Chapel and outside tropical gardens in some cases may require rental of guest suites. Restrictions apply to assure comfort of the Inn's overnight guests which are not a part of the event. Please call for clarification of special circumstances.
One free consultation/planning visit to accommodate you and/or your vendors will be provided, appointment to be set with Innkeeper, maximum 1/2 hour. All additional visits or time required will be charged at $25/half-hour, $25 minimum per visit.
We will be happy to arrange for or recommend local businesses to provide for your other needs: alcoholic beverage vendors, florists, photographers, musicians, wedding chaplains, hair stylists, manicurists and massage therapists.
An appointment is necessary to view the Inn and Chapel. Please call at your earliest convenience to schedule your appointment. A non-refundable deposit is required when booking an event. This will reserve the space for you and will be applied to the total bill. A contract detailing the terms of our agreement will be provided.